Senior Executive Business Partner

Details

GitLab is the intelligent orchestration platform for DevSecOps. As a Senior Executive Business Partner, you will support GitLab's Chief Information Officer by creating structure, clarity, and momentum across a fast-moving organization. The role focuses on keeping priorities visible, enabling timely decisions, and ensuring smooth operations across meetings, travel, recruiting, reporting, and cross-functional coordination. You will work with tools such as Google Workspace, Slack, Navan, Zoom, GitLab, and AI tools to manage competing demands, anticipate needs, and support a senior leader in a dynamic public company environment.

Responsibilities

• Support the Chief Information Officer with day-to-day administrative and operational needs across scheduling, communications, planning, and execution.
• Manage complex calendars by vetting requests, prioritizing meetings, recommending tradeoffs, and aligning schedules with GitLab meeting norms and practices.
• Proactively manage inbound requests to the CIO by framing issues, offering recommendations, and helping drive timely decisions instead of simply escalating questions.
• Own and strengthen leadership cadences across the Office of the CIO, including staff meetings, team meetings, planning rhythms, and other recurring operating mechanisms.
• Prepare detailed agendas, briefing materials, and meeting content far enough in advance to support thoughtful review and meaningful discussion in internal and external meetings.
• Track follow-ups, action items, deliverables, and updates across direct reports and functional peers; actively remind the CIO when action or acknowledgment is needed.
• Maintain visibility into team progress, emerging issues, and moments of achievement across the organization.
• Build trusted working relationships with leaders, direct reports, and key individual contributors to provide informed insight and advice.
• Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and related documentation.
• Process expense reports and monitor reimbursements with accuracy and timely follow-through.
• Partner with People Operations, Information Technology, recruiting teams, and other Executive Business Administrators to resolve logistics, schedule interviews, coordinate onboarding, and provide coverage when needed.
• Manage team meetings, onsites, and events: scheduling, materials, vendor coordination, agenda development, pre-meeting prep, note-taking, action item tracking, and budget support while using AI tools to streamline routine work and information synthesis.

Requirements

• Experience supporting senior executives in a fast-moving business environment, with the judgment to manage shifting priorities, sensitive matters, and competing demands.
• A proactive, partnership-oriented working style with the ability to anticipate needs, move quickly, and adapt thoughtfully to an ever-changing environment.
• Comfort operating in ambiguity and managing complexity with sound judgment, calm execution, and strong problem-solving skills.
• Ability to manage complex calendars, travel, and expenses for multiple stakeholders while maintaining accuracy and clear communication.
• Experience working with technology or Information Technology organizations, and an understanding of how to support cross-functional operational work.
• Strong executive communication skills, including the ability to synthesize information, prepare recommendations, and ensure the right content is ready at the right time.
• Demonstrated follow-through and accountability, including the confidence to keep senior leaders on track with reminders, open items, and commitments.
• Strong interpersonal skills and the ability to build trusted relationships across leaders, peers, and key contributors while maintaining discretion with confidential information.
• Proficiency with tools such as Google Workspace, Slack, Zoom, and Navan (or similar platforms) used for collaboration, scheduling, travel, and expense management.
• Comfort using AI tools to improve productivity, automate routine tasks, and synthesize information.
• A collaborative, independent, and detail-oriented approach, with openness to transferable experience from adjacent administrative or project coordination backgrounds.

About the team

The Executive Business Administration function supports GitLab leaders by creating the operational foundation that helps teams work effectively in an all-remote, asynchronous environment. In this role you will work closely with the CIO and other Executive Assistants to coordinate priorities, improve visibility, and keep important work moving across regions and functions. The team operates with a high level of trust, autonomy, and collaboration.

Benefits & Support

• Benefits to support health, finances, and well-being; Flexible Paid Time Off; Team Member Resource Groups; Equity Compensation & Employee Stock Purchase Plan; Growth and Development Fund; Parental leave; Home office support.

Salary (United States)

• Base salary range for U.S. residents: $115,000 - $190,000 USD.

Hiring Notes

• Roles are remote; GitLab hires in countries around the world but some roles may carry specific location-based eligibility requirements. Talent Acquisition can provide location details during recruiting.

Tools & Technologies Mentioned

Google Workspace, Slack, Navan, Zoom, GitLab, AI tools.